Manage Spaces

To manage a Space, you must first have created a Space Specification. See here for instructions.

Manage Collaborators

Collaborators can use different tools to analyze the same data and results can be shared between collaborators via the collaboration_db in a Space. When you wish to work with other people in your Space, you can add them as Collaborators. You can manage your collaborators via the navigation bar on the exchange or within the Spaces app via your Secure Desktop.

As the Space Owner, you can manage its collaborators by sending and removing invitations. When you invite a collaborator to a Space, you are warned if they do not have an active subscription.

As a Collaborator, when you are invited to join a Space without having the necessary subscriptions, the Space will be locked. Users must go to the Exchange, find the relevant data product/s and then subscribe to a Plan with Spaces permissions. 

When adding collaborators, a popup warns you of all subscriptions that your Collaborators are missing. These subscriptions must be activated before the collaborator can access the Space.

Edit Collaborators

1. Click on the Spaces icon in the navigation bar.

2. Click on the relevant Space.

3. Click on the Collaborators tab.

4. Click on Edit Collaborators to see the list of available users:

   • Add collaborators by moving them from the left to the right.

   • Certain subscriptions must be activated before the collaborator can access the Space.

   • Remove collaborators by moving them from the right to the left.

5. Click Save.

Manage Invitations

You can accept or reject invitations to collaborate via the navigation bar on the Exchange or within the Spaces app via your Secure Desktop. To manage invitations:

• Click on the Spaces icon on the navigation bar.

• View your existing Space specifications in a grid or list view.

• Click on the Invites tab. The number of outstanding invitations is shown in blue on the tab header.

• For each Space Specification you have been invited to:

  • Click on the tile.

  • On the Details tab select Accept (default) or click on the downward arrow to select Reject.

  • Go to the Collaborators tab to view other collaborators in the Space.

  • Go to the Data Products tab to view the data products in the Space. You must have an active Spaces subscription to all data products that have ever been within the Space be able to access to the Space.

Leave a Space

You can leave a collaborative space without impacting any other collaborators unless you are the owner of the Space in which case another user within your organization is assigned to be the owner. If there are no other users then you are unable to leave the Space.

1. Click on the Spaces icon on the navigation bar.

2. Go to the Spaces tab to view your existing Space specifications in a grid or list view. Filter your view to show:

   • All Space Specifications.

   • Space Specifications in which you are a Collaborator.

   • Space Specifications where you are the Owner.

3. Go to the Details tab of your Space specification.

4. Click on the down arrow on the right hand side.

5. Select Leave.