Manage Products

Edit Products

Once a Product has been created, users can edit it by adding assets and packaging, increasing its valuable to Data Consumers. To do so, a user must have the necessary roles or the Product must have been shared with them.

1. Go to Manage on the Navigation bar

2. Select Products

3. Use the search or Filter to locate a specific Product

4. Click on the Name of the Product

If the Product is LIVE and you edit any data associated with it, the status changes to LIVE DRAFT CHANGESThis means that the changes you are making to the Product are not visible to Data Consumers browsing the Exchange, nor are they visible to any Data Consumers who are already subscribed to the Product.

You can update the same sections that were available when the Product was created, as detailed here. Changes are summarised for each section and details are displayed for the Last edited date, time and the name of the user who made the edits.

Note: Manage permissions are required to edit a Product and create a new draft for release.

Expire Subscriptions

1. Go to Manage on the Navigation bar

2. Select Products.

3. Use the Search or Filter to locate a specific Product.

4. Click on the three dot menu and select Manage subscriptions.

5. Select the subscription you would like to expire and click the three dot menu > Expire

6. A pop up appears with the list of Users or Orgs who would be impacted by expiring the subscription.

7. Select Continue to expire the subscription.

Any users with access to data assets within the deleted Product will lose access immediately.

Manage Drafts

When a product has been released, all of the values manifest for consumers in the Exchange. When Product managers apply updates to any of the product sections, these create a draft. The drafted changes will not manifest for the consumers until a Product Administrator specifically releases the draft.

Where the draft-creating user is different to the releasing user, releasing users are able to inform themselves of what has changed and of what the draft contains by viewing the product sections on the product page. Each section will represent any changes make in orange. To find out more detail or make any adjustments, the Product Administrator can click through to the section page.

Releasing Drafts

When a new draft is available, the product will have a Live with draft changes status.

1. Click the product to view the overview page.

2. Scroll through the sections with orange draft summaries to understand which section have undergone updates and have values contained in the draft.

3. Click through to the edit mode of any section to review the detail of a change or make adjustments.

4. If you make any adjustments be sure to click save and exit. This will update the product draft.

5. Once you’re happy with the new values contained in the draft, click release to make them live. All updated values are now immediately available to consumers.

Delete a Product

You can delete a product when it is not longer needed or has been created by mistake. Deleting a Product removes it from the Exchange, however, any Assets that were associated with it will remain.

Delete a Draft Product

Note: Any product Administrator, Creator or user that has had the product’s Manage permissions shared with them can delete a draft product.

To delete a draft product:

1. Navigate to the Manage Product page by clicking Manage > Products in the Navigation bar.

   • Products can also be deleted from the Product Overview page.

2. Find a Product and click on the three dots > Delete to delete a product.

3. You will see a confirmation modal that this action cannot be undone. Click proceed to delete.

Delete a Live Product

Note: You must have an product administrator role to perform this action. Only product admins can delete live products.

To delete a live product:

1. Find a Product and click on the three dots > Delete to delete a product.

2. You are informed where a Product is used and relationships or dependencies that must be managed before you can complete the deletion. These relationships could include:

   • Subscriptions

   • Spaces

   • Exports

   • Tasks

   • Code assets

Relationships that prevent immediate deletion include

• Active Subscriptions - these must be expired

3. You will see a confirmation modal that this action cannot be undone. Click proceed to delete.